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American Rescue Plan funds through IMLS: Home

The New Hampshire State Library has received $2,297,692.00 as part of the American Rescue Plan Act (ARPA). The ARPA funds will be disbursed to the NH State Library through the Institute of Museum and Library Services’ (IMLS) Grants to States program.

IMLS Spending Priorities

This funding is to be used by September 30, 2022, to help libraries and their communities respond directly and immediately to the pandemic, as well as to related economic and community needs through equitable approaches. Spending priorities are as follows:

  1. First, to support digital inclusion efforts to enable libraries to reach residents such as through internet hotspots, accessible Wi-Fi, and digital content and related resources, particularly in support of education, health, and workforce development needs. The following types of data, among others, can inform efforts to reach underserved populations:
    • Poverty/Supplemental Nutrition Assistance Program (SNAP)
    • Unemployment
    • Broadband availability;
  2. Second, to provide rapid emergency relief to libraries across the country, allowing them to safely respond to the pandemic and implement public health protocols;
  3. Third, to support library services that meet the needs of communities throughout the U.S., including costs such as personnel, technology, training, materials, supplies, equipment, and associated indirect costs; and
  4. With respect to (1), (2), or (3), reach tribal and museum partners best positioned to assist with pandemic response efforts, in addition to traditionally eligible library entities, where appropriate.

These funds may NOT be spent on any construction-related projects.

Sub-Grant Information

New Hampshire State Library will use these funds to provide statewide services as well as sub-grants to NH public libraries. Guidelines and instructions to apply for sub-grants will be available over the next few weeks. If your library intends to apply for any sub-grants, please make sure to have obtained a DUNS number or a SAM.gov registration – this information will be required on all sub-grant applications per IMLS. To obtain a DUNS number, please apply through https://www.dnb.com/duns-number/get-a-duns.html or calling 1-844-235-0039. Note that a SAM.gov registration will be required by IMLS beginning on April 1, 2022.

State of New Hampshire governance requires approval to spend IMLS ARPA federal funds from the NH Governor and Council, and the Joint Legislative Fiscal Committee.  We received approval for IMLS ARPA expenditures in FY21 (July 1, 2020 - June 30, 2021) on 5/19/2021 from NH Governor & Council, and on 5/21/2021 from the Joint Legislative Fiscal Committee. Approvals from those bodies for the new state biennium (FY22 and FY23) are pending in July and August for further expenditures of funds after 6/30/2021.

Note that these links below are for librarians to understand what is being agreed to in the grant application and the associated certifications and assurances:

THE APPLICATION PERIOD FOR THIS SUB-GRANT ROUND CLOSED 6/18/2021

REQUESTS FOR REIMBURSEMENT MUST BE SUBMITTED BY 8/31/2021

FINAL REPORTS FOR SUCCESSFUL APPLICANTS ARE DUE 9/30/2021

The first round of subgrants for the American Rescue Plan Act will be a formula program that provides monies to every public library in NH. This formula includes a $1,000 base amount, an amount based on the population served by that library (using the 2019 population estimates by the New Hampshire Office of Strategic Initiatives), and potentially $1,675 if the library is located within one of the five counties that has a Small Area Income and Poverty Estimates from 2019 that is equal to or greater than 9% of the population at or below poverty level. Please view this pdf spreadsheet that details what every public library in NH can receive in this first subgrant round.

Note that these funds will still require the receiving library to submit an application (so that we can verify that the funds will be used for the purposes outlined in the IMLS grant parameters), a grant agreement, and a final report detailing how the funds were actually spent. A DUNS number or SAM.gov registration will be required for the application.

List of Library Subgrant Allotments-First Round

Final Report Links, Guidelines, and Forms

Instructions for Submitting Reimbursement Form, Invoices, and Signed Grant Agreement

Libraries who chose Reimbursement for fund disbursement need to submit Four (4) items via email to lori.a.fisher@dncr.nh.gov by 8/31/2021 in order to receive their full grant amount:

1.Completed Request for Reimbursement form and invoices/receipts that reflect the entire grant allotment in ONE pdf labeled ARPA-subgrant1_[libraryname]_[xx_xx_xxxx].pdf;

2. A signed short-form Grant Agreement labeled Agreement_[libraryname]_Round1_[month_year].pdf. 

3. A signed and notarized Certificate of Municipality (town or city libraries) OR Certificate of Vote (non-profit libraries) labeled COM_[libraryname]_Round1_[month_year].pdf

4. A Certificate of Insurance naming NH Dept of Cultural Resources as additional insured, with $1 million minimum liability and evidence of worker's compensation coverage, labeled COI_[libraryname]_Round1_[month_year].pdf

Links to the Request for Reimbursement form, the short-form Grant Agreement, the fillable Certificate of Muncipality, and the fillable Certificate of Vote are below, along with a link to the pdf Instructions for completing the short-form Grant Agreement.

THE APPLICATION PERIOD FOR THIS SUB-GRANT ROUND CLOSED 6/20/2021

An NHSL ARPA sub-grant opportunity to support the implementation of nhaisLOCAL Koha systems in libraries who participate in the NHAIS ILL System opened on Friday, May 28, 2021. Priority will be given to those public libraries that do not currently have an automation system. All NHAIS ILL System participants that have not already implemented an open-source Koha system in their libraries are invited to apply This grant application closes on June 20, 2021. Full details on this sub-grant are available at https://www.nh.gov/nhsl/nhais/arpa.html

 

THE APPLICATION PERIOD FOR THIS SUB-GRANT ROUND WILL OPEN FRIDAY 8/27/2021

OVERALL ARPA COMPETITIVE ROUND 2 INFORMATION:

  • Applications for competitive round #2 open Friday 8/27/2021 and close at 11:59 pm on Friday 10/1/2021
  • The grant period in which these funds must be spent is January 1, 2022 through July 30, 2022
  • The minimum grant application amount requested must be $10,000.
  • This is a competitive grant process that will utilize a review panel of 5 librarians, who will rank/rate each application based on set criteria in order to provide equity for the process.
  • Applications for collaborative/partnership projects will be weighted, meaning they will be given priority consideration. Applications from individual libraries will be considered only after all collaborative/partnership projects have been reviewed and either approved or rejected.
  • There will be no opportunity to edit grant applications after they have been submitted. Please plan accordingly. Items that are featured on the Application Checklist (see below for downloadable pdf) for this grant are critical to include, and if not included provide justification to reject the application.
  • All grant projects must fall within the NHSL LSTA 5-Year-Plan Goals and Activities, and must fall within the IMLS American Rescue Plan Act grant priorities (see Resources tab for a pdf listing these activities/priorities).
  • No grant monies may be used for construction or other unallowable costs. For more information, read through the IMLS Tip Sheet for Allowable Costs. Any questions about whether or not a cost is allowable should be directed to Lori Fisher, lori.a.fisher@dncr.nh.gov at least one week prior to the application deadline on 10/1/2021.

IMPORTANT DATES:

August 27, 2021 @ 3 pm

Online application OPENS for sub-grant round #2.

August 30  – September 30, 2021

Twice weekly “Open Office” virtual grant question sessions, and small group (3 librarians or less) appointments for assistance with the application, are available. 

October 1, 2021 @ 11:59 pm

Online application CLOSES for sub-grant round #2

October 1 – November 24, 2021

5-member librarian review panel will systematically review all applications and rank them according to a set of questions and a scale, so that equity of review occurs. Intention is to have initial online ranking of applications through Submittable by panel, and then either a virtual or in-person meeting to finalize the list of grant recipients.

December 1, 2021

Sub-grant round #2 awardees announced. Begin process to have all awards approved by Governor & Council (G&C) in January 2022

January 1, 2022

Beginning of sub-grant round #2 project activities period.

February 2022

After G&C approval of awardee grant amounts, funds can begin to be requested for reimbursement by libraries.

June 1, 2022 If the actual grant-funded project monetary costs differ by 10% or more from what was stated in the application narrative, this is the deadline to submit the Grant Amendment form. For example, if your award amount was $10,000 and you change what you are spending $1,100 on, you will need to submit that form since $1000 is 10% of $10,000.

July 30, 2022

End of sub-grant round #2 project activities period. All monies must be spent, and reimbursement forms with invoices/receipts received by NHSL.

August 31, 2022 @ 11:59 pm

Deadline for final reports, sub-grant round #2

 

APPLICATION LINK & ROUND 2 RESOURCES:

Coming soon!

Application Link

Application Guidelines (pdf)

Contact

New Hampshire librarians may contact either the State Librarian or the Assistant State Librarian with input and questions/concerns about IMLS ARPA funding:

Michael York, State Librarian: 603-271-2397, michael.c.york@dncr.nh.gov

Lori Fisher, Assistant State Librarian: 603-271-2393, lori.a.fisher@dncr.nh.gov

This project was made possible in part by the Institute of Museum and Library Services and the New Hampshire State Library.